Privacy Policy for Xoonfolio

Last Updated: [Date - e.g., June 7, 2025]

1. Introduction

Welcome to Xoonfolio ("we," "us," or "our"). We provide a platform for users to find job opportunities and create personal portfolio websites ("Services"). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice, or our practices with regards to your personal information, please contact us at support@xoonfolio.com.

This privacy notice describes how we might collect, use, store, and/or share ("process") your information when you use our Services, such as when you:

• Visit our website at Xoonfolio
• Register for an account
• Use our contact form
• Create or manage your personal portfolio website
• Upload your resume/CV
• Process payments for premium features [Adjust if payments are for something else]
• Interact with embedded features like Google Maps provided by users

Please read this privacy notice carefully.

2. What Information Do We Collect?

Personal Information You Disclose to Us

We collect personal information that you voluntarily provide to us.

• Contact Information: When you use our contact form, we collect your name, email address, and the message content.
• Account Credentials: When you register for an account, we collect information necessary to create and secure your account, such as your username or email address, and password.
• Resume/CV Data: If you choose to upload a resume or CV, we collect the information contained within that document. This may include your work history, education, skills, contact details, and other professional information.
• Portfolio Content: We collect the information you choose to include in your personal portfolio website created through our Service. This can include text, images, project descriptions, skills, contact information, links to external sites, and potentially a Google Maps link you provide. You are responsible for the content you choose to display.
• Payment Information: When you make a payment, you will be redirected to our third-party payment processor, Razorpay. We do not directly collect or store your full credit card number or other sensitive payment details. Razorpay processes your payment information according to their own privacy policy. We may receive confirmation of payment and basic transaction details (like amount, date, and partial card info for identification) from Razorpay.

Information Automatically Collected

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity but may include device and usage information (IP address, browser type, operating system, referring URLs, device name, country/location inferred from IP, usage statistics). This is primarily for security, operation, and basic internal analytics.

Additionally, embedded third-party services, such as Google Maps (when included by a user in their portfolio), may automatically collect information according to their own privacy policies.

3. How Do We Use Your Information?

We use your information for purposes based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations, and/or your consent.

• To Provide and Manage the Services: Including facilitating account creation, login, portfolio building, resume hosting, and job searching features.
• To Respond to Inquiries: Using contact form data to communicate with you.
• To Process Transactions: Facilitating payments through Razorpay for requested services.
• To Manage User Accounts: Maintaining and securing your account.
• To Enable Portfolio Display: Hosting and displaying the content you add to your portfolio.
• To Facilitate Job Applications: Making your uploaded resume available as directed by you (e.g., for potential employers if that feature exists).
• To Send Administrative Information: Such as updates to terms, policies, or service notifications.
• To Protect Our Services: For security monitoring, fraud prevention, and enforcing our terms.
• To Respond to Legal Requests: Complying with legal obligations or court orders.

4. Will Your Information Be Shared With Anyone?

We only share information in specific situations and with specific parties:

• With Your Consent or Direction: We will share information if you explicitly ask us to, for example, when you choose to make your portfolio public or apply for a job using your uploaded resume (sharing it with the potential employer).
• Vendors and Service Providers: We share necessary information with third parties that perform services for us:
  • Web Hosting: Our website and database (SQL backend) are hosted by GoDaddy. They process data on our behalf as necessary to provide hosting services.
  • Payment Processing: Payment details are processed directly by Razorpay. We share transaction details needed to initiate payment but not sensitive payment credentials. Please review Razorpay's Privacy Policy.
• Embedded Content / Third-Party Features: If you (or another user on their portfolio) include features like a Google Maps link, interacting with that feature may result in data being collected directly by Google, subject to Google's Privacy Policy.
• Legal Obligations: We may disclose your information where legally required (e.g., subpoena, court order, government request).
• Business Transfers: In case of a merger, sale of assets, or acquisition, user information may be transferred as part of the business assets.
• To Protect Rights: To investigate potential violations, enforce policies, prevent fraud, or protect safety and rights.

5. Do We Use Cookies and Other Tracking Technologies?

We use cookies primarily for essential functionality:

• Essential/Functional Cookies: These are necessary for the website to function correctly, such as keeping you logged into your account (session cookies). You cannot opt-out of these if you wish to use logged-in features.
• Third-Party Cookies: Our service providers like Razorpay (during payment) and embedded content providers like Google Maps may set their own cookies when you interact with their services through our platform. We do not control these cookies. Please refer to their respective privacy policies for details.

We do **not** use cookies for our own standalone analytics tracking (like Google Analytics) or for displaying third-party advertisements on our site.

You can usually manage cookie preferences through your browser settings.

6. How Long Do We Keep Your Information?

We keep your personal information only as long as necessary for the purposes outlined in this policy, unless a longer period is required by law (e.g., tax, accounting).

• Account Information: Kept as long as your account is active.
• Portfolio Content & Resumes: Kept as long as your account is active or until you choose to delete this specific content.
• Contact Form Submissions: Typically kept for a reasonable period to address the inquiry (e.g., 6 months), unless needed longer for legal reasons.

When we no longer need your information for operational or legal purposes, we will either delete or anonymize it, or securely store it and isolate it from further processing if deletion isn't immediately possible (e.g., backups).

7. How Do We Keep Your Information Safe?

We implement reasonable technical and organizational security measures (including using a secure SQL backend) designed to protect the personal information we process. However, no internet transmission or storage method is 100% secure. While we strive to protect your data, we cannot guarantee absolute security against unauthorized access or breaches. Transmission of data is at your own risk. Ensure you access our Services within a secure environment.

8. What Are Your Privacy Rights?

Depending on your location, you may have rights regarding your personal information, including:

• Right to Access: Request a copy of the personal data we hold about you.
• Right to Rectification: Request correction of inaccurate or incomplete data. You can usually update your account information and portfolio content directly.
• Right to Erasure (Deletion): Request deletion of your personal data, subject to legal limitations. You can typically delete your resume or entire account through the Service interface.
• Right to Restrict Processing: Request limitations on how we use your data in certain circumstances.
• Right to Object to Processing: Object to our processing based on legitimate interests in certain circumstances.
• Right to Data Portability: Request your data in a portable format where applicable.

To exercise these rights, please contact us using the details below. We will respond in accordanceance with applicable laws.

You can manage your portfolio content, uploaded resume, and account details directly through your user account settings on the website.

9. Controls for Do-Not-Track Features

[Standard clause retained - generally safe to keep as is unless you have specific DNT handling]

Most web browsers and some mobile operating systems include a Do-Not-Track ("DNT") feature. We do not currently respond to DNT browser signals as no uniform standard exists.

10. Privacy Rights for Specific Regions

[Keeping placeholder - If you know you have significant user bases in California or Europe, further customization and legal review are strongly advised.]

Residents of certain regions may have additional rights. If you believe such rights apply to you, please contact us.

11. Do We Make Updates to This Notice?

Yes, we will update this notice as needed to reflect changes in our practices or legal requirements. The "Last Updated" date will indicate the latest version. We encourage you to review it periodically.

12. How Can You Contact Us About This Notice?

If you have questions or comments, email us at: support@xoonfolio.com

Or by post:

Xoon Infotech and Consulting Pvt. Ltd.
Chennai 600062
India

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